Civil contracts

A. Entering into an agreement

1.    All contracts (e.g., for the transfer of copyrights, for specific work, orders) and the accompanying bills and acceptance protocols for the work related to the implementation of projects, are submitted to the Section for Research and Publication.

2.    The relevant contract template may be obtained from the Section for Research and Publication, and the project supervisor will provide assistance with completing them.

3.    At the request of the Project Manager, the preparation of contracts is assumed by the project supervisor, on the basis of information provided by the Project Manager (the type of contract, the subject of the contract, the date of completion, the contractor's data)

4.    Along with the contract, the contractor submits (if necessary) a completed electronic or paper form of the notification to the Social Insurance Institution (ZUS) (the RUD / ZUA / ZZA form)

5.    The date for concluding the contract is filled in by the last signing person, i.e., the Bursar at the Faculty of Economic Sciences.

B.    The settlement of the contract

1.    The contractor submits a bill, an acceptance protocol for the work, and the completed work to the Section for Research and Publication.

2.    The completion of the contract is confirmed by the Project Manager by signing the bill and the acceptance protocol.

3.    In the case of concluding an agreement with the Project Manager, the execution of the agreement is confirmed by the Vice-Dean for Financial Affairs by adding a signature on the invoice and the acceptance protocol of the work.

4.    The Section for Research and Publication submits a complete set of documents to the Financial Section.

5.    Payable contracts for projects may be submitted for implementation no later than one month before the project end date. In December, the period for submitting contracts and bills is shortened, in accordance with the order of the Bursar of the University of Warsaw (usually to the first ten days of the month).

Note: Contracts must be submitted to the Section for Research and Publication on a regular basis throughout the year, and no later than the end of November in a given year.

Note: Starting 01.01.2021, the University of Warsaw is obliged to report all contracts to ZUS, for specific tasks concluded with persons who are not employed by the University; therefore, the original work contract should be submitted to the Bursar within 4 days of the date of signing the contract, along with a completed and signed RUD form from the Dean/Unit Head.