Key rules

Under each of Actions II.2.2 and IV.3.1, an applicant may receive a maximum of two grants in a calendar year. The limit applies separately to each Action.

A further application under the same Action may be submitted after the previous grant has been settled, i.e. after the relevant report has been sent to the email address indicated in the call documentation.

Under Action I.2.4 – support for scientific publications, an applicant may receive in a calendar year:

• up to two grants to cover Open Access fees (Article Processing Charge – APC);
• up to two grants to cover publication fees in the subscription-based publishing model.

A further application under the same type of support may be submitted after the previous grant has been settled.

Project implementation and settlement

Implementation of the project requires the approval of the Head of the Unit. The budget must also be signed by the Bursar’s Representative.

The project must be settled within 30 days from the date on which all project-related expenses have been recorded in the SAP financial and accounting system.

Action IV.3.1 – internal grants for increasing employees’ research potential

Funding may cover:

• active participation in conferences and seminars in Poland and Europe, involving a presentation or participation in a panel;
• organisation of a conference in which the University of Warsaw is one of the main organisers;
• research queries at foreign research institutions, such as archives, libraries and databases;
• publication of monographs by publishers included at Level II of the Ministry’s list;
• publication of scientific articles in highly ranked journals according to Scopus or in journals awarded 100, 140 or 200 points by the Ministry;
• study visits to prestigious foreign research institutions, for example to establish scientific cooperation;
• preliminary research carried out in preparation for an external grant application;
• language proofreading of an article or a chapter in a monograph by a native speaker before publication;
• visits by international researchers aimed at establishing or developing scientific cooperation.

Projects covered by the applications must be completed by 30 November 2026 and settled by 31 December 2026.

Applications under Actions IV.3.1 and II.2.2 must be submitted electronically to X4}5*_|yVUF+H3Bsm?'PZqT$7a]#[Fxi'tGo[EJ@5.r4V*1zY@VJ/'N .

Action II.2.2 – Mobility Fund

Funding may cover:

• participation in specialist training courses and summer or winter schools organised by recognised institutions;
• participation in scientific conferences held outside Europe, including presenting a paper or participating in a panel.

Action I.2.4 – support for scientific publications

Applications must be submitted exclusively to X4}5*_|yVUF+H3Bsm?'PZqT$7]#[I*`|nC^n@E1m*s20c312?g]q~ .

Funding covers:

• publication of scientific articles and monographs in the Open Access model under Creative Commons licences;
• publication fees in the subscription-based publishing model.

Receiving funding for publication in the subscription-based model excludes the possibility of subsequently applying for Open Access funding for the same publication.

Funding may be provided for:

• article, research article and review publications in journals meeting the IDUB criteria or journals awarded 100, 140 or 200 points by the Ministry;
• monographs published by publishers included at Level II of the Ministry’s list.

The following requirements apply:

• the correct affiliation must be stated as: University of Warsaw;

The application should include:

• the title of the publication;
• the ISSN or the name of the publisher;
• the DOI, if already assigned;
• confirmation that the publication has been accepted for publication or an invoice;
• in the case of an invoice, the correct VAT identification number of the University of Warsaw: 525-001-12-66.

The maximum amount of funding is:

• PLN 35,000 including VAT for a scientific article;
• PLN 50,000 including VAT for a monograph.

These limits apply both to Open Access publications and to publications in the subscription-based model.

For PhD students