Submitting Thesis

 STEP 1

Students are required to submit their diploma thesis to the Students’ Office by sending the electronic version of the thesis via e-mail to the administrative coordinator responsible for their study programme and year of studies. Based on the submitted file, the Students’ Office creates a repository entry for the thesis in the APD/USOS thesis repository system.

Submission of the thesis is understood as sending the electronic file by e-mail within the applicable deadline. Please note that for diploma examinations scheduled in June and September, both the submission date and the submission time are binding. The deadline for submission is no later than 12:00 noon.

The diploma thesis should be printed in one copy, double-sided, with the exception of the first three pages, which must be printed single-sided. P1acowniaK0MPP1acowniaK0MP1. The thesis should be submitted in a soft cover with spiral binding and a transparent front cover. Please make sure that the name of the study programme is written correctly.

The printed copy of the thesis must be delivered to the Students’ Office immediately after submitting the electronic version, no later than two days before the scheduled date of the diploma examination.

Deadlines for submitting diploma theses and the general timeframes for diploma examinations are published in the academic calendar one year in advance.

The diploma thesis must include the supervisor’s declaration signed by hand (or a scanned signature) or signed digitally, as well as the author’s declaration and the declaration regarding AI.
The electronic file must be named appropriately, in accordance with the instructions provided below.
The electronic version of the thesis must be submitted in an editable format, i.e. *.pdf (optionally: *.doc, *.odt, *.txt), with the possibility to search and copy the text.

Students receive, free of charge, a complete set of documents confirming higher education qualifications: the original diploma, two copies of the diploma in Polish, and two copies of the diploma supplement. Upon the student’s request, one copy may be replaced with a copy issued in English. The request must be submitted to the Students’ Office at the time of thesis submission.

Students enrolled in English-taught programmes receive the original diploma and diploma supplement in Polish, one additional Polish copy of both documents, and one English copy of both documents.

 STEP 2

After creating a repository space in the APD / USOS system, the student uploads the thesis independently. To upload a thesis, go to the USOSweb website from the NEWS tab select the item: APD - Archive of diploma thesis and perform the following steps:

Log in and open the "MY WORKS" tab, then click on the title of your work and enter the following data:

  • the project title in English
  • the abstract
  • keywords

Then confirm the data: "SAVE DATA".


Upload the work in the "pdf" format, and then select the "Submit for approval by supervisor" option.

 STEP 3

At the time of submitting the thesis, the student should have settled accounts and credits with the IT Laboratory at FES, the FES Library, BUW (the University of Warsaw Library), SzJO (the Centre for Foreign Language Teaching), and SWFiS (the Physical Education and Sport Centre). The student does not fill out the circulation card; the card is issued in USOSweb by the Dean's Office of Studies.

 STEP 4

Immediately after the student has uploaded the thesis, the supervisor submits it to be checked with the anti-plagiarism JSA program available in APD / USOS - the program checks the work for non-compliance with regulations on the use of someone else's intellectual property. If the report does not raise any objections, the supervisor immediately accepts the JSA report, and subsequently accepts the work in APD / USOS.

 STEP 5

The Dean's Office of Studies enters the names of the thesis reviewers into APD / USOS immediately after they are indicated by the Head of the Teaching Unit. Acceptance of the work in APD / USOS by the supervisor allows it to be forwarded automatically for review, in its electronic version.

 STEP 6

The supervisor and the reviewer upload their reviews of the diploma thesis to APD / USOS 3 days prior to the planned date of the defence, at the latest. The Dean's Office prints the reviews when preparing the files for the thesis defence. There is no way to submit a review other than through ADF/USOS.

A student who has submitted a diploma thesis but has not defended it should inform the Dean's Office of his/her intent to defend the thesis, during the period for submitting diploma thesis (according to the academic calendar).

 

FILE NAMES

Due to the requirements of the work filing system, files containing work should be named in strict accordance with the following formula: type of diploma-pesel.ext, where:

  • "Type of diploma" means the diploma code from the USOS dictionary (see table below);
  • "PESEL" is the student's PESEL (Polish national ID) number (or an 'artificial' PESEL in the case of foreigners);
  • "Ext" is the file extension: .pdf - Acrobat format, .docx - MS Word document.

File names must be written in capital letters; they cannot contain spaces or Polish characters (ą, ć, ę, ł, ń, ó, ś, ż, ź).
The table with thesis codes is included in Appendix C to the Resolution.